Director KYC (DIR-3 KYC) 2025: Deadline, Process & Penalties

Quick Overview:
The Director KYC (DIR-3 KYC) is a mandatory compliance requirement under the Companies Act, 2013, for every director who has been allotted a Director Identification Number (DIN). Failure to complete the KYC process on time can result in the deactivation of DIN and monetary penalties. As we move into 2025, it’s crucial for directors and companies to stay updated with the due dates, process, and consequences of non-compliance.

What is DIR-3 KYC?

DIR-3 KYC is a form that needs to be filed annually by all individuals who have a DIN and are classified as directors in any Indian company. This KYC ensures that the Ministry of Corporate Affairs (MCA) maintains updated and authentic contact details of directors to avoid fraudulent practices and improve transparency.

Who Needs to File DIR-3 KYC in 2025?

The following individuals must file DIR-3 KYC:

• Directors holding a valid DIN as on 31st March 2025.
• Directors whose DIN is marked as ‘Approved’ or ‘Disqualified’.
• Individuals who have filed DIR-3 KYC in earlier years must file again if there are any changes to their particulars.

Important Deadline for 2025

The due date to file DIR-3 KYC for the Financial Year 2024-25 is 30th September 2025.

Note: Filing after the deadline will attract penalties and lead to deactivation of DIN.

Types of DIR-3 KYC Forms

There are two ways to file depending on previous compliance:

1. DIR-3 KYC Form (Web Form):
   For directors who have filed KYC previously and there are no changes in their details.
2. DIR-3 KYC (e-Form):
   For first-time filers or if there are any changes in personal details like mobile number, email ID, address, etc.

Step-by-Step Filing Process

For DIR-3 KYC (e-Form):

1. Download the DIR-3 KYC form from the MCA portal.
2. Fill in details such as DIN, name, father’s name, DOB, PAN, personal contact details.
3. Attach supporting documents like PAN card, Aadhaar, passport (if applicable), and proof of address.
4. Get it digitally signed by the director and a practicing professional (CA/CS/CMA).
5. Upload the form on the MCA website using your login credentials.

For DIR-3 KYC Web Form:

1. Visit the MCA Web KYC Portal.
2. Enter your DIN, registered mobile number, and email address.
3. Verify with OTPs.
4. Submit your details if there are no changes from the previous year.

Penalties for Non-Compliance

Failing to file the DIR-3 KYC by 30th September 2025 will result in:

• DIN Deactivation: The DIN will be marked as “Deactivated due to non-filing of KYC.”
• Late Fee: A penalty of ₹5,000 per DIN will be charged for late filing.

This late fee is mandatory and cannot be waived, even if the delay is unintentional.

Benefits of Filing DIR-3 KYC on Time

• Avoids DIN deactivation and compliance risks.
• Ensures eligibility to sign documents or hold director positions.
• Helps maintain corporate transparency and credibility.
• Prevents future legal or regulatory complications.

Common Mistakes to Avoid

• Using an unregistered email or mobile number.
• Entering details that do not match PAN or Aadhaar.
• Missing the OTP verification step.
• Submitting without a digital signature.

Always double-check your details and documents before submission.

FAQs on DIR-3 KYC 2025

1. Can a deactivated DIN be reactivated?

Yes, by filing the DIR-3 KYC form and paying the ₹5,000 late fee, a deactivated DIN can be reactivated.

2. Is KYC mandatory even for disqualified directors?

Yes, even disqualified directors must complete their KYC if they hold an active DIN.

3. What happens if I don’t file DIR-3 KYC at all?

You will not be allowed to act as a director or sign company documents legally. Your DIN will remain deactivated until compliance is restored.

4. Do foreign directors also need to file KYC?

Yes, foreign directors with DINs must file KYC and can use their foreign address and documents like passport as ID proof.

5. Can I update my email or mobile number later?

Yes, but you will need to file the DIR-3 KYC e-Form (not the web version) and get it certified by a practicing professional.

Conclusion

DIR-3 KYC is a vital annual compliance requirement for directors under the Companies Act, 2013. Failing to comply can result in hefty penalties and the inability to perform essential directorial duties. To avoid unnecessary complications, directors must ensure timely and accurate filing by 30th September 2025.

If you’re unsure how to file or want professional help, don’t hesitate to consult a company secretary or compliance expert to ensure smooth submission.